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Terms and Conditions

1.0 Bookings

1.1 Lulworth Leisure must clearly establish which parts of the venue and grounds are available to the client, the duration of the hire and any goods or services that are included within the hire charge will be agreed at the time of booking.

1.2 Bookings shall only be deemed accepted by Lulworth Leisure when the deposit payment has been received and the booking form returned.

2.0 Price

2.1 The venue hire charge will be agreed in advance.

2.2 Written estimates of charges for additional services will be given.

3.0 Terms of Payment

3.1 A non-refundable deposit of £1,000 is required to secure the booking.

3.2 Full payment for venue hire will be invoiced 3 months in advance and must be paid at least 1 month before the event.

3.3 Additional services will be invoiced 3 months in advance with payment due 1 month before the event.

3.4 VAT will be charged at the appropriate rate where applicable.

3.5 If the hirer fails to pay by the due date, Lulworth Leisure shall be entitled to charge interest at the rate of 3% per month, on the amount unpaid, until full payment is made.

3.6 An overrun charge will be incurred for any guests remaining at the venue after 12.15am at the rate of £100 per half hour.

3.7 Installation and supplier access outside of the agreed hire period (9am – midnight) cannot be guaranteed and will incur overrun charges if times are exceeded by more than an hour at the rate of £100 per half hour.

4.0 Number Attending

4.1 In order to comply with fire regulations Lulworth Leisure must be informed in writing of the number of people attending a function. Total guest numbers during the evening must not exceed 150.

4.2 Lulworth Leisure reserves the right to limit the numbers attending, where appropriate, for Health & Safety reasons.

5.0 Cancellation

Cancellation by the hirer will incur the following charges:

5.1 The hirer will pay 75% of the total hire fee if cancellation occurs between 6 calendar months and 3 calendar months.

5.2 The hirer will pay 100% of the total hire fee if cancellation occurs between 3 calendar months and the date of the event.

6.0 The Hirer’s Use of the Venue

The hirer and persons attending the event shall:

6.1 Obtain and comply with all licences, certificates, statutory or otherwise and other regulations relating to the event.

6.2 Not act in an improper or disorderly manner, leave promptly at the appropriate time and obey any reasonable request made by Lulworth Leisure employees.

6.3 Not carry out any electrical or other works including amplification and lighting without Lulworth Leisure’s prior written consent.

6.4 Not bring any dangerous or hazardous items onto the property and remove any items promptly when requested by Lulworth Leisure.

6.5 Not employ or ask for quotes from companies providing ancillary services (such as florists, equipment hire, photographers) without the prior consent of Lulworth Leisure. A list of recommended suppliers is available.

6.6 Not consume food or drink on the premises not supplied by Lulworth Leisure or its authorised caterers.

6.7 Not fix material of any kind to any floors, walls or ceilings without prior written approval from Lulworth Leisure.

6.8 If candles are to be used, they are to be in fireproof containers that will prevent dripping wax or heat damage on furniture or the fabric of the property. Security staff will advise where candles are inappropriate as a Health & Safety matter.

6.9 Parking arrangements to be agreed in advance. Overnight parking is permitted in the designated public car park for which LL passes are available.

6.10 Undertake whatever steps may be necessary to prevent access to unauthorised areas and to prevent undue litter, nuisance or damage.

6.11 The client shall be responsible for repairing any damage to the grounds and buildings caused during the hire period including set up and breakdown periods.

6.12 Sky lanterns are not permitted in the grounds.

6.13 Handheld sparklers are not permitted at the venue.

6.14 Helium balloons are not permitted in the venue or to be released in the grounds.

6.15 The hirer may supply their own alcohol for service by our nominated caterers or an approved bar service.

6.16 For weddings in the winter months please be aware that areas of the castle can be cold and draughty and guests should be advised to dress appropriately.

6.17 Lulworth is an exclusive use venue. The day is for you to arrange as you wish with Lulworth staff dealing with the aspects of security and to ensure your exclusive use.

The basic reception only venue hire does not include:

(a) Planning or sequencing your events – Master of Ceremonies Services and Rehearsals
(b) Scheduling and playing your music (security staff will be able to advise the mechanics of the system)
(c) Additional tables, chairs and candles (security staff will advise where candles are inappropriate as a Health & Safety matter)
(d) Cash Bar Facilities

7.0 General

7.1 Delivery of goods can only be accepted the day before an event and must be arranged with venue staff.

7.2 All hirer’s goods must be removed from the site as set out below:

(a) All food and personal possessions immediately the event finishes.
(b) All drink, floral decorations and equipment by 10am the morning after the event. Failure to do this will incur a storage charge of £100 per day and any perishables will be disposed of.

7.3 The hirer shall indemnify Lulworth Leisure against any claims in respect of any damage or injury caused to the hirer and the hirer’s guests and property.

7.4 Either party may immediately terminate the contract by written notice if the other becomes insolvent or is deemed to be insolvent within the meaning of Section 123 of the Insolvency Act 1986.

7.6 The agreement shall be subject to English Law. Lulworth Leisure, Lulworth Castle, East Lulworth, Wareham, Dorset, BH20 5QS. Tel: 01929 400352. VAT Number 504-5889 31.